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Rules for guest addresses

Though Stichting Vrienden op de Fiets is a large organisation, it functions much like a family. This is only possible when everybody observes our house rules.

Guest addresses are run by private hosts - not B&B's or hotels - who now and then offer one or more beds for overnight stays in, for example, their guest bedrooms or garden house. They all charge the special rate for Friends of € 22.50 per person per night, regardless of whether the offered accommodation is luxurious or less so.

As a Vrienden op de Fiets guest address, I offer Friends:

  • A clean accommodation;
  • Made up beds of good quality and normal dimensions;
  • A fire-safe room, accessible via permanent stairs;
  • A room with windows that open;
  • The possibility to use a shower and toilet, private or shared with members of the family;
  • The use of clean towels;
  • A lockable, preferably covered bicycle shed;
  • breakfast.

Prices and extras

Overnight stay per person, including breakfast: €22.50
Overnight stay per child up to and including 12 years old: €12.50
Cancellation less than 24 hours prior to arrival: €11,25

Would you like to offer Friends something extra? Perhaps you enjoy having dinner with your guests or like to prepare a packed lunch for them. Please come to a mutual agreement about the following target prices beforehand: 

Charging an electric bicycle: €0.50 
Packed Lunch: €5 
Dinner: €10 

Taxation and regulatory frameworks

All prices are exclusive (Dutch) tourist tax, a local tax that varies per municipality. We advise our guest addresses to contact their municipality to check possible additional rules and regulations. It's wisely advised to check your liability assurance in case of damage.

In the Netherlands, you are expected to report your earnings to the tax authorities. Assuming that you are a private person (not a business) you need not pay sales taxes or VAT. For countries other than the Netherlands, please check with your local tax advisor.

Your personal data

Friends can find your details in the foundation's annually published address booklet. Friends can only consult your address on our website after logging in. The listing of guest addresses in the booklet and on our website is free of charge. 

Stichting Vrienden op de Fiets will of course treat your data with the utmost of care and complies with the rules of the Personal Data Protection Act. 

When a Friend arrives for an overnight stay

Reservations
Friends are required to make timely reservations. Always ask for their Friend number, name and address. Discuss the desired arrival and departure times, as well as any special requests such as bringing children or pets. 

In principle, Friends reserve a bed for a single night. You may, if you like, allow Friends to stay on for several nights when they participate in, for example, a four-day cycling or walking event.

The foundation favours smoke-free accommodations. Are smokers part of your household? Please inform your guests beforehand. 

Arrival
Always ask for a legitimate Friend card and identification upon your guests' arrival. Couples who live together, children up to the age of 18 who still live at home and (great) grandchildren may stay overnight on a single card.
When friends travel together, each is required to show their own card.

Friends can cancel a reservation free of charge up to 24 hours prior to arrival. For later cancellations, you may charge a cancellation fee of €11.25.

In case of a disappointment

Sometimes, a Friend's behaviour may disappoint you. Do not hesitate to discuss this with your guest. The best way to solve problems is by finding a mutually acceptable solution. Has this failed? Call or mail our help desk, stating your own details and those of the Friend concerned.

We hope you will share great moments with our sporty Friends. Thank you very much for your hospitality!

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PLEASE NOTE: SITE NOT AVAILABLE FROM MARCH 24 - 31.

Dear Friends and guest addresses,

Behind the scenes we are working on a new IT system. It will go live at the end of this month. Therefore, the website will be closed from Wednesday March 24 to Tuesday March 31. From April 1st you are more than welcome and almost all services will be available again. In the meantime, we would like to refer you to the booklet and of course the helpdesk is available for questions.

After April 1, there are a few perks that you will probably have to wait for. For example, the notice board (‘Prikbord’) for finding a cycling or walking buddy is not immediately back. The gift membership that you may want to give to a good friend is also temporarily unavailable. We try to fix this as soon as possible.

Warning: please save your favorite guest addresses and the information and contacts of the Prikbord’. We are doing our best, but we may not be able to put this information back on the site. If all goes well, you will not notice the new system and you will soon be able to use the service you are used to again.

Thanks for your patience and a warm greeting,

Team Vrienden op de Fiets