Ground rules for guest addresses

Although Vrienden op de Fiets is a rather large foundation, our ‘club’ of Friends and guest addresses has a cosy, small-scale feel to it. We cherish this feeling, which is based on some friendly ground rules. The most important are listed below. 

Guest addresses are private individuals who like to receive guests. They do not provide commercial accommodations. They offer sporty and tired travellers a place to stay, for example, in their spare room. Or their garden house. All Friends pay the same friendly rate of €22.50 per person per night, regardless of the guest address location or level of luxury.

The beauty of being one of our guest addresses is that you are entirely in control of how and when Friends come to stay. You decide how often you open your home, who to receive and when. Your house rules apply. In sum: each guest address decides how and when it wants to offer hospitality.

We do, however, ask for adherence to a few ground rules. These rules serve to keep alive the unique spirit of Vrienden op de Fiets. As long as we all stick to the ground rules, fuss and arguments can be avoided. The most important rules are: a Friend stays one night and continues his sporty trip next morning. All Friends pay €22.50 in return for a warm welcome, a freshly made bed and an energising breakfast. It’s simple!

B&Bs and Airbnbs
Some guest addresses have a dual function. They let rooms for commercial purposes and also receive our Friends. We usually do not object to this combination but only if guest addresses adhere to our ground rules. That is how we can all remain friends.

The hosts at a guest address offer...

  • a clean accommodation

  • freshly made, good quality beds of standard dimensions

  • a fireproof* room, accessible via permanent stairs

  • a room with at least 1 window that can be opened

  • the use of a shower and toilet, private or shared with members of the family

  • clean towels

  • a lockable and preferably covered bicycle shed

  • an energising breakfast

* We recommend installing a fire/smoke detector on every floor. In 2022, this will become compulsory for every Dutch household.

Prices, payment and optional extras

  • Friends can stay overnight for €22.50 per person, including breakfast

  • Special price for children up to and including 12 years of age: €12.50

  • Cancellation within 24 hours prior to arrival: €11.25

  • Friends pay for their overnight stay in cash or with an app like Google Pay or the Dutch Tikkie. Unless you have jointly agreed on a different method.


All prices are exclusive tourist tax, a local tax that varies per municipality. In the big cities, this tax can amount to as much as €10 per person per night.

Would you like to offer Friends something extra? Perhaps our Friends would like to join you for dinner or appreciate a packed lunch.  Vrienden op de Fiets recommends below target prices as a rule of thumb.

Charging e-bike: €0.50

Packed lunch   : €5

Dinner              : €10

Taxes, regulations and liability

All prices are exclusive Dutch tourist taxes, a government tax that varies per municipality.

We advise our guest addresses to contact their municipality to check if and, if so, how much taxes you should pay. It is also a good idea to check possible additional rules and regulations that are applicable to the place where you live.

Take this information leaflet along when talking to your municipality. The leaflet also provides information about liability and damages.

You are responsible for reporting your earnings to the tax authorities. If you are a private individual (not a business) you do not need to pay VAT in the Netherlands. Please contact your local tax advisor for the rules that are applicable in other countries.

How safe are my personal data?

Friends can find your details in the annually published Vrienden op de Fiets address booklet or on our website. Friends can only view your address after they have logged in to our website. Please make sure that your online profile is always up to date. Your online profile offers you the opportunity to add much more information about your guest address than can be published in the booklet.

We list guest addresses free of charge in our booklet and on our website. With your consent, your address can also be listed as a Point of Interest (POI) on the online bicycle route map of the Fietsersbond, the Dutch Cyclists’ Union.

Stichting Vrienden op de Fiets will of course treat your data with the utmost care and complies with the rules of the General Data Protection Regulation.

What can a guest address expect from Friends? Find out more here.

Welcoming Friends

Taking a reservation

Friends never arrive unannounced, but make reservations first. When you take their reservation (by telephone or email, if you prefer) please always ask for a Friend number, name and telephone number.  Discuss the desired arrival and departure times, as well as any special requests such as bringing children or pets.

Friends stay for one night.

The foundation favours non-smoking accommodations. Are there smokers in your household? Please inform your guests beforehand.

Arrival
It is best to arrange all the necessary ‘paperwork’ first. 

Always ask for your guests’ Friend card and proof of identity. Couples who live together, children up to the age of 18 who still live at home and (great) grandchildren can stay overnight on one card. When friends travel together, they need to each show their own card.

It is advisable to have Friends pay for their stay in advance. Usually, Friends pay in cash or by apps like Google Pay or a Dutch ‘Tikkie’, but you can also opt for a bank transfer.

Cancellations
Friends can cancel a reservation free of charge up to 24 hours prior to arrival. For later cancellations, you may charge a cancellation fee of €11.25.

In case of a disappointment
It’s rare, but sometimes Friends do not behave in the manner expected. How to react? Discuss the problem with your guests. A solution is often nearer than you might think. And it is always best to try and solve the problem together first. Usually, the foundation can do very little to resolve disputes. Has a Friend flouted all our rules? Then please contact the help desk. Tip: please keep your own data and those of the Friend involved at hand.

Luckily...
We seldom receive complaints about Friends from our guest addresses. Friends and their hosts almost always hit it off together quite well. Friends and guest addresses are usually like-minded people, sporty types who like to hear new stories and often have more than a few interests in common. Our Friends are usually very grateful for a place to stay and enjoy meeting new people. They are outdoor people who appreciate the small things in life. These people form our base and we’d like to keep it that way.

We very much appreciate the hospitality you offer!

PS: Any remaining questions? Please check out our FAQ page or call our help desk. Our colleagues are happy to tell you more!


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Lees in het Nederlands

PLEASE NOTE: SITE NOT AVAILABLE FROM MARCH 24 - 31.

Dear Friends and guest addresses,

Behind the scenes we are working on a new IT system. It will go live at the end of this month. Therefore, the website will be closed from Wednesday March 24 to Tuesday March 31. From April 1st you are more than welcome and almost all services will be available again. In the meantime, we would like to refer you to the booklet and of course the helpdesk is available for questions.

After April 1, there are a few perks that you will probably have to wait for. For example, the notice board (‘Prikbord’) for finding a cycling or walking buddy is not immediately back. The gift membership that you may want to give to a good friend is also temporarily unavailable. We try to fix this as soon as possible.

Warning: please save your favorite guest addresses and the information and contacts of the Prikbord’. We are doing our best, but we may not be able to put this information back on the site. If all goes well, you will not notice the new system and you will soon be able to use the service you are used to again.

Thanks for your patience and a warm greeting,

Team Vrienden op de Fiets